Microsoft Copilot brings AI directly into Word, Excel, PowerPoint, Outlook, and Teams — using your actual business data, inside your existing Microsoft 365 environment. Xen IT handles licensing, deployment, and training so your team gets the benefit without the headache.
One AI licence — working across every app your team touches.
Copilot lives inside Word, Outlook, Teams and Excel. Your team doesn't need to change how they work — they just get AI assistance where they already are.
Copilot uses Microsoft's existing security and compliance model. Your data stays in your tenant — it doesn't train Microsoft's AI models.
Unlike general AI tools, Copilot can access your SharePoint files, emails, Teams messages, and calendar — giving answers grounded in your business context.
Microsoft research found Copilot users completed meeting summaries in around 11 minutes — versus 42 minutes without it. Nearly 4x faster, per task. Across a team of 10, that's 40+ hours a month returned. [source]
faster at meeting summaries (11 min with Copilot vs 42 min without)
Microsoft Work Trend Index, Nov 2023of early Copilot users said they wouldn't want to give it up
Microsoft Work Trend Index, Nov 2023Xen IT manages the full Copilot journey — from assessing whether your current Microsoft 365 licencing is Copilot-ready, through to procuring the right plan, configuring your environment correctly, and training your team to actually use it.
If Copilot isn't the right fit — perhaps your team doesn't live in Microsoft 365, or your use case points to a different AI tool — we'll tell you honestly and recommend what actually makes sense. We work out the right path, not just the easiest sale.
We check your current plan, licence tier, and whether Copilot will deliver value for your team's actual usage patterns.
We match you to the right Copilot licence — and flag if another AI tool is a better fit for your specific workflows.
We procure licences through our Microsoft partner relationship and manage billing and renewals on your behalf.
We configure Copilot correctly, lock down data access, and run hands-on training so your team gets value immediately.
Copilot's power comes from accessing your data — which means getting permissions wrong before deployment can expose information to the wrong people.
Copilot surfaces content a user can already access. If your SharePoint has loose permissions — files shared company-wide that shouldn't be — Copilot will happily show that content to anyone who asks.
HR files, salary data, confidential client documents — if these are stored in SharePoint without proper access controls, Copilot can retrieve and present them to staff who shouldn't see them.
While Microsoft does not use your data to train its AI models, your content is processed within their infrastructure. For highly regulated industries, understanding where processing occurs is important.
Users can craft prompts that retrieve information they didn't expect to find — across emails, documents, and Teams messages. Without guardrails, this can inadvertently expose information.
Before Copilot is activated, we audit your SharePoint permissions and clean up oversharing — ensuring Copilot only surfaces content users are genuinely entitled to see.
We implement Microsoft Purview sensitivity labels on confidential content, restricting what Copilot can access and present based on the user's clearance level.
HR data, executive files, and client-confidential content are moved to restricted SharePoint sites with tight access controls before Copilot goes live.
We train your team on responsible Copilot use — including how to avoid accidentally surfacing sensitive content and what not to ask Copilot to retrieve.
Copilot requires proper Microsoft 365 configuration to work securely. We handle every step.
We check your current M365 plan and determine the right Copilot licensing for your team size and use case.
We audit your SharePoint permissions and data governance to ensure Copilot only surfaces data users should see.
We activate and configure Copilot across your tenant, tailored to your team's workflows and priorities.
We run practical training sessions so your team knows exactly how to get value from Copilot on day one.
Book a free Copilot readiness assessment. We'll review your current M365 setup and show you exactly what's possible for your team.
