The problem with legacy site access
Many construction businesses still rely on a server in the office, with site staff connecting through a VPN, remote desktop (RDS) and FTP to reach drawings and documents. It is slow, fragile and frustrating for people who just need to get to work.
Move to Microsoft 365
Moving files to SharePoint and OneDrive puts drawings, documents and photos on any device without a VPN. Teams handles communication between site and office.
Single sign-on for site staff
One secure login across Microsoft 365 and project software means fewer passwords to forget and faster onboarding when new staff or subcontractors start.
Managed iPad and device fleets
Intune-managed iPads arrive configured with the right apps and settings, can be replaced quickly, and can be wiped remotely if lost on site.
5G site connectivity
5G routers mean a new site can be online the day it opens, without waiting for fixed-line connections.
Invoice fraud protection
Construction businesses are common targets for invoice redirection. Email security, MFA and a policy of verifying bank detail changes by phone stop most of these attacks.
Real-world example
Xen IT moved a multi-site construction company off an RDS server that required VPN, RDS links and FTP. After migrating to Microsoft 365, setting up iPad fleets, automating sign-in and adding 5G access, moving sites became simple and onsite visits dropped by 60%.
Sources
Australian Signals Directorate, Annual Cyber Threat Report 2024–25 (cyber.gov.au). Figures are self-reported averages per cybercrime report.
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